Financial Systems Access

Workday Purchasing will replace E-Market. Supervisors no longer need to approve access to allow employees to submit requisitions and invoices.  Any active, non-student employee will automatically be granted access to Workday Purchasing. Users will be able to select any active budget code to process orders and invoices. Approvers should carefully review purchasing requests against their budget(s) as users will no longer be restricted to select codes. 

Workday Financial Reporting will replace Financial Edge and BiONic Financial Reports. Financial access in Workday is granted by security roles. The role of Cost Center Manager will systematically allow access to view budget and transaction reports. The role of Cost Center Financial Analyst can be assigned to non-managers to allow additional financial reporting access.

Workday Expenses will replace Bank of America GRAM reporting. 

As we near the end of the year and prepare to close out E-Market, Financial Edge, and GRAM, please do not submit a financial systems access form unless you need a College Credit Card or there is an urgent need to access these systems.  

Additional information and updated forms to request a Credit Card or Workday security role change will be posted shortly. 

 

The College has three financial systems for which various types of access can be granted. You may use a single request form to request a new user account be created for one, two, or all three systems.  Consult with your supervisor (department head) about your job responsibilities and access you will need prior to completing the form.

  • Request a Financial Edge account to view financial reports via BiONiC, view financial records, create custom reports, and prepare journal entries.
  • Request an E-Market account to purchase products and services, request payment for invoices, approve purchases and invoices.
  • Request a Credit Card Program account to obtain a College credit card to pay for travel and entertainment expenses, allocate and approve card expenses.

Complete a Financial Systems Access request form. To complete the request form do the following:

  • Open the form and save as a PDF.  Users who have an issue accessing this form should email accountspayable@brynmawr.edu.
  • Then complete the PDF version of the form electronically and save.
  • Have your direct supervisor email the completed form to accountspayable@brynmawr.edu.
  • You will receive an email for each account that has been created.

If you already have a user account in a system and need to request additional access you normally will not need to complete a request form.